Other Faculty Resources

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Forms for Starting a Study Abroad Program
Forms for Study Abroad Program Directors
Financial Forms for Study Abroad Program Directors
Forms for International Cooperative Agreements

Forms for Starting a Study Abroad Program
Initial Brief Proposal		9/2010
Request for Approval Packet (also download Sample Budget below)		5/2011
Sample Budget		3/2010
Instructions for Completing Budget		5/2010
Academic Unit Checklist		9/2010
Request for Approval Packet for Non-traditional Programs (recurring and on-going projects)		5/2011
New Country Approval Form (for previously approved programs in new locations)		6/2010
New Country Approval Form for Non-traditional Programs		6/2010
Timeline for Developing Programs
Additional questions for programs with a service-learning component		12/2009
Short-Term Non-Credit Group Travel Abroad (one time)		3/2009
Independent Study - for students going abroad independently for research or internships (with UGA credit and/or financial support), approval as a formal study abroad program is not usually required. Students will, however, need to sign a waiver and purchase insurance. Please contact Kasee Laster (klaster@uga.edu) for more information.

Financial Forms for Study Abroad Program Directors
Study Abroad Contract			4/2007
General Information Sheet
Form for Billing Program Fees Through Student Accounts			3/2009
Instructions for Billing Program Fees Through Student Accounts			1/2011
Sample Payment Schedule			8/2011
Sample Budget (also download instructions below)			9/2009
Instructions for Completing Budget			10/2007
Statement re: class enrollment size			9/2009
Financial Administration Procedures (download attachments below as well)			04/2009
	Attachment 1: Application for Petty Cash
	Attachment 2: Daily Log of Expenditures
	Attachment 3: Reimbursement of University Related Entertainment
	Attachment 4: Summary Financial Report
	Attachment 5: Calculating Exchange Rate
	Attachment 6: Determining Value of Expenditures
	Attachment 7: Reconciliation of Petty Cash Fund
	Attachment 8: Annual Report

Statistics, Insurance and Course Enrollment
Excel Chart for Stats, Insurance and Registration Lists		4/2007
Updated Instructions for the Excel Chart		6/2010
Claim Form for UGA Study Abroad Insurance		6/2008
Loading Courses REGT: Loading courses for study abroad from outside your home department requires the other department's permission. It may also require that your department sectioning officer change his or her access rights, which can be done through this link.	Office of the Registrar
Statement re: class enrollment size		9/2009

Handouts for Students
Sample Study Abroad Program Student Application		08/2011
Study Abroad Passport Orientation Packet		7/2008
Sample Payment Schedule		8/2011
Health Record for Overseas Programs		7/2007
Letter to Parents from the Associate Provost for International Education		8/2011
Alcohol Policy (for students)		2/2009
Sample Study Abroad Program Evaluation

General Resources for Directors
Post-Approval Packet		4/2011
Procedure for credentialing foreign faculty If your program uses local faculty members in the host country to provide instruction, they must be credentialed according to UGA Instructor of Record Policies.
What Programs Turn in to OIE Each Term		5/2009
Destination Details template for easy submission		10/2010
Study Abroad Faculty List-Serve Archives
Sample Handbooks for Participants and Faculty SPAC Program Staff Handbook, 2006 Terry Collge EMBA International Residency Handbook (Europe), Spring 2009 Costa Rica Orientation Manual and Program Handbook (Franklin College), Spring 2009 Studies Abroad in the South Pacific Program Manual, 2008 UGA a Paris Student Handbook Summer 2009
Pre-Departure Orientation Powerpoint Template (Must have ppt editing software, i.e. Microsoft Office)		4/2011
Suggested Contents for a Pre-Departure Orientation		8/2008
Creative Ways for Promoting Interaction between U.S. Students and Host Country Nationals
Guidelines for Arranging Homestays and Preparing Participants		3/2009
Driving Policy (for faculty driving students abroad)		4/2006
Interpretation and Clarification of UGA Alcohol Policy as it Applies to Study Abroad Programs		2/2009
Incident Report Form		5/2007
Study Abroad Transient Admissions Form		9/2009
UGA Travel Clinic: Please make appointments at least six weeks in advance. Some immunization sequences may require travelers to allow several weeks to a few months or longer for medicines to take full effect	UHS Clinic	5/2011

Forms for International Cooperative Agreements
Routing Slip for International Cooperative Agreements (not for exchange addenda)		1/2009